UrbaHive Guide
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Map your IT landscape

Register your applications

On this page

Applications are the heart of the map. Each one belongs to a program, can run on a server and can follow an architecture document. Flows connect them, process steps use them and capabilities rely on them. This page shows how to add an application and read its record. Owners, Editors and Members create and edit applications.

The Applications list

Open IT Architecture › Applications in the sidebar. Two filters narrow the list: All Programs and All Statuses. In the status filter, None finds the applications with no status.

The columns are Name, Program, Status, Service Type (Internal or External) and Responsible. Each row ends with Impact analysis, edit and delete.

The Applications list with its filters, the Add Application button and the columns program, status and service type.

The Applications list of the example organization.

  1. Filter by program or status
  2. Add Application
  3. Advancement status
  4. Internal or External

Add an application

  1. Click Add Application. The New Application window opens.
  2. Type a Name and choose a Program. Both are required.
  3. Fill in the other fields you know. The table below explains each one.
  4. Click Create.
FieldWhat to enter
NameRequired. Unique in the organization.
DescriptionWhat the application does.
ProgramRequired. The program it belongs to.
ServerThe server it runs on: one at most, or None.
EditorThe software vendor, from the Editor typology.
Project Advancement StatusWhere the application stands in its life, from the Advancement Status typology.
DAT and DAT VersionThe architecture document it follows, and which version. Once you choose a DAT, the version is required.
Technical StackFree text, for example the languages and databases it uses.
ColorThe colour of its box on the map.
Responsible UserThe person in charge: a member or a contact.
Additional contactsOther people to name.
Service typeInternal (the default) or External.
Custom fieldsThe fields your Owner added for applications, if any.
The Edit Application window of Salesforce CRM with all its fields.

In the example, the edit window of Salesforce CRM, with every field.

  1. Program (required)
  2. Server it runs on
  3. Editor: the software vendor
  4. Architecture document and its version
  5. Service type
  6. Update stays disabled until you change something

Note

There is no separate owner or lifecycle field. Responsible User names the owner, and Project Advancement Status gives the lifecycle stage.

Read an application

Click a row to open the application's details window:

  • the header badges give its program, its status, its editor and Internal or External. Click the program badge to open the program;
  • Description, Responsible User and Additional contacts;
  • DAT Version: the document, its version and status, and a Documentation link;
  • Technical Stack and Server;
  • Flows: every flow in or out, with its type and direction. Click one to open it;
  • Custom fields, and the Edit tab.
The details window of the application Salesforce CRM with its program, status, document, flows and custom fields.

In the example, the details window of Salesforce CRM: a SaaS application with no server, its document version and its five flows.

  1. Program, status, vendor, service type
  2. Responsible user and contacts
  3. Architecture document, with its Documentation link
  4. Flows in and out: click one to open it
  5. Custom fields
  6. Edit

How many applications you can add

On the hosted service, your organization's plan sets how many applications it can hold: 25 on Free, 100 on Starter, 200 on Professional, and the number in the contract on Enterprise. On an on-premise installation, your administrator sets the limit.

Past the limit, creating an application is refused with "Application quota exceeded. Maximum allowed: N, current: N". See Plan and billing.

Delete an application

Click the trash icon of the row and confirm. Only Owners and Editors can delete.

An application that a flow starts or ends on cannot be deleted: delete those flows first. When you delete an application, its links to process steps and capabilities and its additional contacts go with it.

See what depends on it

The lightning button of a row opens the application's impact analysis: its program, its server, the processes that use it and the capabilities it supports. See Impact analysis.